Group HR Administration Assistant

About the role

We are looking for two motivated and detail-focused Group Human Resources Administration Assistants to support our dynamic HR team. You’ll help set up onboarding documents, assist with recruitment coordination, and provide day-to-day administrative support across the HR function. It is a terrific opportunity to be part of a collaborative team and grow your HR career in a fast-paced, people-focused environment! 

Full Time – 38 hours per week in Support Office. 

Part Time - 15 to 18 hours per week (across 3 days each week) in Support Office. 

What will you do? 

• Generate and send onboarding paperwork, employment contracts, and position change agreements (full-time/part-time) to team members.
• Liaise with stores and Regional/ Area/ Cluster Managers to follow up on documents, contracts, and position details.
• Manage HR administrative tasks, including filing and scanning team member documents into online personnel files.
• Maintain accurate, confidential, and easily retrievable team member records.
• Assist with the coordination of Criminal History Checks and communicate results with stores.
• Support Visa Checks and ensure compliance with relevant requirements.
• Assist the Group Talent Acquisition Coordinator in recruitment activities, including scheduling and candidate coordination.
• Produce and distribute weekly and monthly recruitment reports.

What skills and experience do you need? 

• A qualification in Human Resources or a related field (desirable).
• Proven experience in an administrative or HR support role (preferred).
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong communication skills with the ability to engage with various stakeholders.
• Exceptional organisational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and accuracy, particularly in document preparation.
• Ability to maintain confidentiality and handle sensitive information professionally.

This is a fantastic opportunity to work with the largest jewellery retailer in Australia.

If this sounds like you then click ‘Apply Now’ and sparkle with us!